Council Agenda 6-05-2012

MIDDLETOWN CITY COUNCIL AGENDA

TUESDAY, June 5, 2012

I. WORK SESSION – 5:30 p.m. to 6:20 p.m. – POLICE TRAINING ROOM – LOWER LEVEL

1. Senior Center Levy Discussion

2. Fire Operations

3. Landbanking Discussion

4. Miscellaneous Items

II. BUSINESS MEETING – 6:30 p.m. – COUNCIL CHAMBERS – LOWER LEVEL

1. MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG

2. ROLL CALL

3. CITIZEN COMMENTS

4. CITY MANAGER REPORTS

Mid‐Pointe Library update – Anita Carroll

Retirement Recognition ‐ Ceal Thompson, Community Center Director

5. CONSENT AGENDA. . . Matters listed under the Consent Agenda are considered to be routine and will

be enacted by one motion and one vote of consent. There will be no separate discussion of these

items. If discussion is desired, that item will be removed and considered separately.

(a) Approve City Council Minutes: May 15, 2012 & May 22, 2012

(b) Receive and File Board and Commission Minutes:

Planning Commission January 11 & April 11, 2012

Historic Commission‐ March 15 & 29, 2012

Park Board‐ May 7, 2012

Cemetery Board‐ May 16, 2012

(c) Approve Personnel Appointments‐

Patrol Officer‐ Matt Taylor

Economic Development Program Manager‐ Matt Eisenbraun

Recreation Manager‐ Joel Gross

(d) Accept Resignation: Jim Kleingers from Building & Housing Appeals Board

(e) Receive and File:Tentative Assessments 2011 Sidewalk, Curb and Gutter Program

6. COUNCIL COMMENTS

III. LEGISLATION

1. Ordinance No. O2012‐21, an ordinance amending Chapters 1434, 1436 and 1486 and repealing Chapter 1446 of the codified ordinances. (1st Reading)

2. Resolution No. R2012‐14, a resolution requesting the Butler County Auditor and Warren County Auditor to certify to the City of Middletown, Ohio, the total current tax valuation of the city and the dollar amount of revenue that would be generated by a one mill levy upon real property within the corporate limits of the city for the purposes set forth in Ohio Revised Code Sections 5705.19(Y) and declaring an emergency.

Middletown City Council

June 5, 2012

It is the policy of the City of Middletown to make all public hearings and meetings accessible to all persons, in accordance with state and/or federal laws. If you have a disability which requires accommodation in order for you to attend and/or participate in this meeting, please contact us at 425‐7831 at least forty‐eight hours prior to the time of the meeting to advise us of the need for accommodation, and reasonable efforts shall be made to provide the same.

This agenda may be accessed on the City of Middletown website @ http://www.cityofmiddletown.org

III. EXECUTIVE SESSION

Under the authority of O.R.C. 121.22 (G) (1) To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official; and (2) To consider the purchase of property for public purposes, or for the sale of property at competitive bidding, if premature disclosure of information would give an unfair competitive or bargaining advantage.

COMMUNITY REVITALIZATION DEPARTMENT

To: Judy Gilleland

From: Doug Adkins

Re: Moving Ohio Forward Grant Program/ Demolition Guidelines

While information continues to flow and change almost daily on the $75 million grant

program from the Ohio Attorney General’s Office, guidelines starting to spell out how much and how the program will work were issued this week. The initial timing at this point is:

Application Submission Deadline: June 30, 2012, 5:00pm

Grant Award Date: August 1, 2012

Project Completion Date: December 31, 2013

Final Drawdown of Funds: January 31, 2014

Butler County has been allocated up to $2,679,701. The preliminary discussion from the

County is that the money will go predominately to Middletown and Hamilton. The first

$500K does not require matching contributions. In theory, therefore, the two cities

collectively could be required to come up with matching funds of $2,179,701. Split 50/50

between Middletown and Hamilton, Middletown’s share could be $1,089,850.

Federal Funds including HUD funds cannot be used as a match. This can be bypassed by redirecting HUD funds to eligible projects currently being funded by the General Fund and then redirecting General Fund dollars to this project.

The grant program does not permit using grant funds or matching funds for

commercial or industrial projects. It is limited to residential demolition ONLY.

Up to 5% of funds can be used for Administration (staff time) in preparing all of the

demolition paperwork (condemnation orders/bid documents/bid award/ contract preparation/etc.).

If a land bank is created, the land bank will be the Lead Entity for the grant. If the land bank is not created or is created and not funded, local funding could be provided in several ways. Below are three possible scenarios.

Possible Scenario #1

2012 2013 TOTAL

Economic Development $50,000 $50,000

Revolving Loan $150,000 $39,850

CDBG Transfer $300K to GF project

Transfer $300k to GF Project

Nuisance Fund $100,000 $100,000

General Fund $300,000 $300,000

TOTAL $ 600,000 $ 489,850 $ 1,089,850

Possible Scenario #2

2012 2013 TOTAL

Econcomic Development $50,000 $50,000

Revolving Loan $489,850

CDBG Transfer $300k to GF Project

Nuisance Fund $100,000 $100,000

General Fund $300,000

TOTAL $150,000 $939,850 $1,089,850

Possible Scenario #3

2012 2013 TOTAL

Economic Development $100,000

ED fund Revolving Loan $489,850

CDBG Transfer $300K to GF Project

Nuisance Fund $100,000 $100,000

General Fund $300,000

TOTAL $989,850 $100,000 $1,089,850

If the land bank is created and funded with DTAC, in theory, about $900K would be

generated by the land bank in 2013, reducing the overall match required by all participating cities by +/- $900K.

All of this is preliminary and for information and discussion purposes only. When hard

numbers and timing are developed, staff will take appropriate steps to discuss final funding amounts and accounts and prepare the appropriate legislation to enact Council’s wishes.