Agenda 12-17-2013

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   MIDDLETOWN CITY COUNCIL AGENDA , 
December 17, 2013 

RECEPTION- Lower Level – 5:00pm 

SWEARING IN CEREMONY - 5:30pm COUNCIL CHAMBERS 
I. BUSINESS MEETING – 6:00pm COUNCIL CHAMBERS – LOWER LEVEL 
1. MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG 
2. ROLL CALL 
II. LEGISLATION 
1. Resolution No. R2013-53, a resolution authorizing transfers of the various funds and declaring an emergency. 

2. Resolution No. R2013-54, a resolution to make adjustments to appropriations for current expenses and other expenditures of the City of Middletown, Counties of Butler and Warren, State of Ohio, for the period ending December 31, 2013 and declaring an emergency. (General, Auto & Gas Tax Fund, City Income Tax Fund, Police Grant Fund, ARRA Grant Fund, HUD Section 108 Fund, Storm Water Fund, and Airport Fund) 

3. Ordinance No. O2013-72, an ordinance establishing a procedure for and authorizing a contract with Andritz Separation, Inc. for the purchase of a Cyclo Gear Box and declaring an emergency. 

4. Ordinance No. O2013-71, an ordinance amending Sections 1066.05 and 1066.99 and enacting Section 1066.051 of the Codified Ordinances. (2nd Reading) 

5. Ordinance No. O2013-73, an ordinance consenting to the completion of a project to plane and resurface a portion of State Route 4 and a portion of State Route 122 by the Ohio Department of Transportation. (1st Reading) 

Middletown City Council 
December 17, 2013 
III. BUSINESS MEETING - continued 
1. COUNCIL RECOGNITION …Ann Mort and Josh Laubach 

2. CITIZEN COMMENTS, GUESTS, ORGANIZATIONS’ REPORTS 
3. CITY MANAGER REPORTS 

Moving Ohio Forward Program 
4. CONSENT AGENDA. . . Matters listed under the Consent Agenda are considered to be routine and will be enacted by one motion and one vote of consent. There will be no separate discussion of these items. If discussion is desired, that item will be removed and considered separately. 

(a) Approve City Council Minutes: December 3, 2013 

(b) Receive and File Board and Commission Minutes: 

Library Board- September 17 & October 15, 2013 
Planning Commission October 9 & November 13, 2013 
Board of Zoning Appeals- November 6, 2013 
Historic Commission- November 7, 2013 
Citizens Advisory Board to the Police-November 20, 2013 
(c) Approve Personnel Appointments: 

Valerie Griffin- Assistant Public Works & Utilities Director 
Rob Nicolls- City Engineer 
(d) Confirm Board & Commission Appointments: 

Airport Commission - Doug Root 

Civil Service Commission- James Sherron 

Citizens Advisory Board to the Police- Lynne Rentschler 

City Income Tax Review Board- Randy Walton 

Convention & Visitors Bureau - Laura Desmond, Sondra Ross 

Golf Course Commission - Chris Amburgey, Dave Duritsch 

Health & Environment – Dr. Ken Patrick 

Historic Commission – Nancy Romero 

Library Trustee – Melynda Cook, Bruce Hughley Sr., Anita Shew 

Middletown Cemetery Board - Steve Bohannon, Nancy Hardman, Deb Morrison, Sharon Whipple 

Park Board - Ralph Connor, Irene Earl 

5. COUNCIL COMMENTS 

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Vivian Moon Members Profile Send Private Message Find Members Posts Add to Buddy List MUSA Council Joined: May 16 2008 Location: Middletown, Ohi Status: Offline Points: 4187	Post Options Post Reply Quote Vivian Moon Report Post Thanks(0) Quote Reply Topic: Agenda 12-17-2013 Posted: Dec 13 2013 at 5:32pm
	MIDDLETOWN CITY COUNCIL AGENDA , December 17, 2013 RECEPTION- Lower Level – 5:00pm SWEARING IN CEREMONY - 5:30pm COUNCIL CHAMBERS I. BUSINESS MEETING – 6:00pm COUNCIL CHAMBERS – LOWER LEVEL 1. MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL II. LEGISLATION 1. Resolution No. R2013-53, a resolution authorizing transfers of the various funds and declaring an emergency. 2. Resolution No. R2013-54, a resolution to make adjustments to appropriations for current expenses and other expenditures of the City of Middletown, Counties of Butler and Warren, State of Ohio, for the period ending December 31, 2013 and declaring an emergency. (General, Auto & Gas Tax Fund, City Income Tax Fund, Police Grant Fund, ARRA Grant Fund, HUD Section 108 Fund, Storm Water Fund, and Airport Fund) 3. Ordinance No. O2013-72, an ordinance establishing a procedure for and authorizing a contract with Andritz Separation, Inc. for the purchase of a Cyclo Gear Box and declaring an emergency. 4. Ordinance No. O2013-71, an ordinance amending Sections 1066.05 and 1066.99 and enacting Section 1066.051 of the Codified Ordinances. (2nd Reading) 5. Ordinance No. O2013-73, an ordinance consenting to the completion of a project to plane and resurface a portion of State Route 4 and a portion of State Route 122 by the Ohio Department of Transportation. (1st Reading) Middletown City Council December 17, 2013 III. BUSINESS MEETING - continued 1. COUNCIL RECOGNITION …Ann Mort and Josh Laubach 2. CITIZEN COMMENTS, GUESTS, ORGANIZATIONS’ REPORTS 3. CITY MANAGER REPORTS Moving Ohio Forward Program 4. CONSENT AGENDA. . . Matters listed under the Consent Agenda are considered to be routine and will be enacted by one motion and one vote of consent. There will be no separate discussion of these items. If discussion is desired, that item will be removed and considered separately. (a) Approve City Council Minutes: December 3, 2013 (b) Receive and File Board and Commission Minutes: Library Board- September 17 & October 15, 2013 Planning Commission October 9 & November 13, 2013 Board of Zoning Appeals- November 6, 2013 Historic Commission- November 7, 2013 Citizens Advisory Board to the Police-November 20, 2013 (c) Approve Personnel Appointments: Valerie Griffin- Assistant Public Works & Utilities Director Rob Nicolls- City Engineer (d) Confirm Board & Commission Appointments: Airport Commission - Doug Root Civil Service Commission- James Sherron Citizens Advisory Board to the Police- Lynne Rentschler City Income Tax Review Board- Randy Walton Convention & Visitors Bureau - Laura Desmond, Sondra Ross Golf Course Commission - Chris Amburgey, Dave Duritsch Health & Environment – Dr. Ken Patrick Historic Commission – Nancy Romero Library Trustee – Melynda Cook, Bruce Hughley Sr., Anita Shew Middletown Cemetery Board - Steve Bohannon, Nancy Hardman, Deb Morrison, Sharon Whipple Park Board - Ralph Connor, Irene Earl 5. COUNCIL COMMENTS

Vivian Moon Members Profile Send Private Message Find Members Posts Add to Buddy List MUSA Council Joined: May 16 2008 Location: Middletown, Ohi Status: Offline Points: 4187	Post Options Post Reply Quote Vivian Moon Report Post Thanks(0) Quote Reply Posted: Dec 16 2013 at 7:10am
	Posted: 7:00 a.m. Monday, Dec. 16, 2013 Deal to save Middletown more than $600k By Rick McCrabb Staff Writer MIDDLETOWN — The city is expected to save $93,500 annually — or more than $607,000 over the length of the contract — after City Council approved City Manager Judy Gilleland to sign an intergovernmental agreement with the City of Dayton to maintain water treatment plant lime softening operations and lagoon lime sludge removal. The city’s lime softening operation produces lime sludge that collects in the lagoon located behind the Treatment Plant. Lime sludge has been collecting in the lagoon since 1971 and must be removed periodically to keep the lagoon from overflowing, city officials said. Five lime sludge removal contracts at a cost of $1,830,000 have been needed since 1999 to maintain the lagoon level, officials said. They said the lagoon is at “overflow level” and lime sludge removal will be needed at estimated cost of $600,000 next year. The City of Dayton operates a lime kiln that is used to recalcinate lime sludge for their operational use and resale to other municipalities. Due to the expense of operating their kiln, Dayton explored the option of expanding their kiln operation to produce more saleable lime, Middletown officials said. Dayton reached out to Middletown and Troy to create a partnership that would provide Dayton access to lime sludge for their kiln operation, lime removal services paid for and administrated by the City of Dayton, and recalcinated lime supplied by Dayton to Middletown and Troy for their lime softening operations. Lime purchased from Dayton at $170/ton will be slightly higher than the 2013 contract price with Carmeuse at $155/ton; however, Dayton will cover the cost of lime sludge removal from 2014 to 2020 that will result in significant savings for the City of Middletown, officials said. Storm water use to cost more Middletown residents will pay 25 cents more per month for storm water use after council approved the increase. The rate of $3.25 per month is schedule to increase by 25 cents every January for the next three years. The new rate is effective on Jan. 2, 2014, and the other increases are set for Jan. 1, 2015 and Jan. 1, 2016. The storm water utility fee was established in 2006 upon the recommendation of the advisory committee to improve the management of the city’s storm water infrastructure. This will be the first increase since then. According to the city, the fee is similar to those in surrounding communities, with the lowest being Monroe ($3) and the highest being Loveland ($4.25).

Agenda 12-17-2013

Deal to save Middletown more than $600k