MIDDLETOWN CITY COUNCIL AGENDA

TUESDAY, June 21, 2016

BUSINESS MEETING – 5:30 pm – COUNCIL CHAMBERS – LOWER LEVEL

1. MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG

2. ROLL CALL

3. PUBLIC HEARING: 2017 Tax Budget for the City of Middletown

4. PUBLIC HEARING: Edward Byrne Memorial Justice Assistance Grant- Police

5. CITIZEN COMMENTS, GUESTS, ORGANIZATIONS’ REPORTS Geri Lynn Maples, M.A., Veterans Services Coordinator, Union Institute & University

6. CITY MANAGER REPORTS

7. CONSENT AGENDA. . . Matters listed under the Consent Agenda are considered to be routine and will be enacted by one motion and one vote of consent. There will be no separate discussion of these items. If discussion is desired, that item will be removed and considered separately.

(a) Approve City Council Minutes: June 7, 2016

(b) Receive and File Board & Commission Minutes: Civil Service Commission- February 11, March 17, May 5, 2016

(c) Approve the Purchase of a Case 580N Backhoe Loader from the Southeastern Equipment Company, of Monroe, Ohio, in the amount of $56,190 (including tradein) for the Division of Street Maintenance

MOTION AGENDA

(a) Receive, File and Adopt the 2017 Tax Budget for the City of Middletown

(b) Authorize the City Manager to submit a grant application and enter into a grant agreement for the Edward Byrne Memorial Justice Assistance Grant

COUNCIL COMMENTS

LEGISLATION

1. Ordinance No. O2016-18, an ordinance establishing a procedure for and authorizing a contract with AVI/SPL for the purchase and installation of audio and video equipment. (2nd Reading)

2. Ordinance No. O2016-19, an ordinance establishing a procedure for and authorizing the extension of the current contract with Smartbill LTD. for the printing and mailing of water bills. (2nd Reading)

3. Ordinance No. O2016-20, an ordinance establishing a procedure for and authorizing the extension of the current contract with Smartbill LTD. for the printing and mailing of tax bills. (2nd Reading)

4. Ordinance No. O2016-21, an ordinance authorizing a collective bargaining agreement with AFSCME Local 856 (Public Works) for July 1, 2016 through June 30, 2019, and declaring an emergency. ( No action requested until July 5, 2016)

5. Ordinance No. O2016-22, an ordinance authorizing a contract with Galls, LLC for the purchase of police uniforms. (1st Reading)

Posted: 11:20 a.m. Friday, June 24, 2016

Middletown updates equipment to record council meetings

By Mike Rutledge

Staff Writer

MIDDLETOWN — 

Members of Middletown City Council this week approved spending of $105,700 for new video and audio equipment, which will be used to record city meetings.

“The audio-visual equipment in city council chambers has really exceeded its normal lifespan,” City Manager Doug Adkins said earlier this month. “The picture’s getting fuzzy and we’re not looking real good on TV these days.”

Actually, council meetings no longer are shown on television,  http://www.journal-news.com/news/news/tv-middletown-to-sign-off-permanently/npkZT/" rel="nofollow - The city received proposals from six vendors, ranging from $57,924 to $149,905, and decided to award the project to AVI/SPL in Vandalia, which submitted a bid of $96,094. The $105,700 includes a 10 percent contingency because other work, such as electrical upgrades, may be required.

In other matters, the council:

·                       Extended a pair of contracts to SmartBill Ltd., of Hebron, for the printing and mailing of water bills and tax bills at the same prices as now. The water-bill work is performed for 13 cents a bill plus postage, at a cost of about $8,800 per month, plus about $14,000 a year in paper costs for bills and envelopes. The tax bills are handled for 14 cents per bill plus mailing costs. The city expects to spend less than $30,000 for the yearly contract.

·                       Held a first of two readings for a new contract with its AFSCME employees, who work in Public Works.

·                       Authorized city administrators to enter into a $55,000 contract over three years with Galls Inc. of Lexington, Ky., to  http://www.journal-news.com/news/news/local/middletown-police-sporting-new-uniforms/nrD76/" rel="nofollow -