AGENDA 1-06-2015

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   MIDDLETOWN CITY COUNCIL AGENDA

TUESDAY, January 6, 2015

BUSINESS MEETING- 5:30 pm – COUNCIL CHAMBERS – LOWER LEVEL

1. MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG

2. ROLL CALL

3. CITIZEN COMMENTS, GUESTS, ORGANIZATIONS’ REPORTS

4. CITY MANAGER REPORTS

5. CONSENT AGENDA. . . Matters listed under the Consent
Agenda are considered to be routine and will be enacted by one motion and one
vote of consent. There will be no separate discussion of these items. If
discussion is desired, that item will be removed and considered separately.

(a) Approve City Council Minutes: November 4 & November
18, 2014

(b) Receive and File Board & Commission Minutes:
Planning Commission November 12, 2014

(c) Confirm Personnel Appointments:

 Property Officer-
David Swartzel  Part-Time Building
Cleaner- Karol Cox

(d) Confirm Board & Commission Appointments

Building and Housing Appeals Board: Tim Blashock

City Income Tax Review Board: Jeff Nye

Citizens Advisory Board to Police: Wendy Kissel representing
NAACP,

Bill Keith representing Neighborhood Watch, Wanda Glover
representing the 2nd Ward Community Council, Katrina Wilson, resident, Steve Bohannon,
resident filling a vacancy for a term that expires in 2015

Convention & Visitors Bureau: Mike Friedman, Bridget
Kinney

Health & Environment Board: Leslie Ford

Historic Commission: James Stabler, Mike Taylor

Middletown
 Cemetery Board: Sharon
Whipple

Park Board: Steve Lewis

Planning Commission: Joanne Mejias, Mike Friedman, David
Kash

Tax Incentive Review Council: Ron Carter

Board of Zoning Appeals: Fred Gibson, David Kash

(e) To authorize a contract with Environmental Field
Services, Inc., of Lewis Center, Ohio, in the amount of $56,184 for the
installation of monitoring wells and surrounding bollards adjacent to the Hook
Field Municipal Airport.

6. COUNCIL COMMENTS
 MIDDLETOWN CITY
COUNCIL AGENDA

TUESDAY, January 6,
2015

LEGISLATION

1. Ordinance No. O2014-70, an ordinance changing the zoning
classification for approximately 112 acres of land located at 4927 Shaker Road to
a BCF (Business Center Flex) District. (2nd Reading)

2. Ordinance No. O2015-01, an ordinance authorizing a
contract with Voya Financial for administration of the City’s employee health care stop loss
program and declaring an emergency.
3. Ordinance No. O2015-02, an ordinance authorizing the City
Manager to enter a professional services contract with Kaiser Medical
Corporation for medical and nursing services for incarcerated prisoners in the
City jail and declaring an emergency.
4. Ordinance No. O2015-03, an ordinance authorizing a
collective bargaining agreement with AFSCME Local 856-A (Transit) for the years
October 1, 2014 through September 30, 2016 and declaring an emergency.
5. Ordinance No.
O2015-04, an ordinance establishing a procedure for and authorizing a contract with
Bayless Roofing and Sheet Metal for the repair of the pioneer cemetery vault
roof. (1^st Reading)

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Vivian Moon Members Profile Send Private Message Find Members Posts Add to Buddy List MUSA Council Joined: May 16 2008 Location: Middletown, Ohi Status: Offline Points: 4187	Post Options Post Reply Quote Vivian Moon Report Post Thanks(0) Quote Reply Topic: AGENDA 1-06-2015 Posted: Dec 26 2014 at 7:32am
	MIDDLETOWN CITY COUNCIL AGENDA TUESDAY, January 6, 2015 BUSINESS MEETING- 5:30 pm – COUNCIL CHAMBERS – LOWER LEVEL 1. MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL 3. CITIZEN COMMENTS, GUESTS, ORGANIZATIONS’ REPORTS 4. CITY MANAGER REPORTS 5. CONSENT AGENDA. . . Matters listed under the Consent Agenda are considered to be routine and will be enacted by one motion and one vote of consent. There will be no separate discussion of these items. If discussion is desired, that item will be removed and considered separately. (a) Approve City Council Minutes: November 4 & November 18, 2014 (b) Receive and File Board & Commission Minutes: Planning Commission November 12, 2014 (c) Confirm Personnel Appointments: Property Officer- David Swartzel Part-Time Building Cleaner- Karol Cox (d) Confirm Board & Commission Appointments Building and Housing Appeals Board: Tim Blashock City Income Tax Review Board: Jeff Nye Citizens Advisory Board to Police: Wendy Kissel representing NAACP, Bill Keith representing Neighborhood Watch, Wanda Glover representing the 2nd Ward Community Council, Katrina Wilson, resident, Steve Bohannon, resident filling a vacancy for a term that expires in 2015 Convention & Visitors Bureau: Mike Friedman, Bridget Kinney Health & Environment Board: Leslie Ford Historic Commission: James Stabler, Mike Taylor Middletown Cemetery Board: Sharon Whipple Park Board: Steve Lewis Planning Commission: Joanne Mejias, Mike Friedman, David Kash Tax Incentive Review Council: Ron Carter Board of Zoning Appeals: Fred Gibson, David Kash (e) To authorize a contract with Environmental Field Services, Inc., of Lewis Center, Ohio, in the amount of $56,184 for the installation of monitoring wells and surrounding bollards adjacent to the Hook Field Municipal Airport. 6. COUNCIL COMMENTS MIDDLETOWN CITY COUNCIL AGENDA TUESDAY, January 6, 2015 LEGISLATION 1. Ordinance No. O2014-70, an ordinance changing the zoning classification for approximately 112 acres of land located at 4927 Shaker Road to a BCF (Business Center Flex) District. (2nd Reading) 2. Ordinance No. O2015-01, an ordinance authorizing a contract with Voya Financial for administration of the City’s employee health care stop loss program and declaring an emergency. 3. Ordinance No. O2015-02, an ordinance authorizing the City Manager to enter a professional services contract with Kaiser Medical Corporation for medical and nursing services for incarcerated prisoners in the City jail and declaring an emergency. 4. Ordinance No. O2015-03, an ordinance authorizing a collective bargaining agreement with AFSCME Local 856-A (Transit) for the years October 1, 2014 through September 30, 2016 and declaring an emergency. 5. Ordinance No. O2015-04, an ordinance establishing a procedure for and authorizing a contract with Bayless Roofing and Sheet Metal for the repair of the pioneer cemetery vault roof. (1^st Reading)

Vivian Moon Members Profile Send Private Message Find Members Posts Add to Buddy List MUSA Council Joined: May 16 2008 Location: Middletown, Ohi Status: Offline Points: 4187	Post Options Post Reply Quote Vivian Moon Report Post Thanks(0) Quote Reply Posted: Dec 26 2014 at 7:55am
	S T A F F R E P O R T For the Business Meeting of January 6, 2015 December 4, 2014 FROM: Douglas Adkins, City Manager Purpose To request approval of a contract to repair the roof at the Pioneer Cemetery Vault and to request supplemental appropriation of funds necessary to complete the contract. Background and Findings Over the past several years, the Cemetery Board has solicited funds to replace the damaged roof on the Vault at Pioneer Cemetery. Through their persistence and hard work, the Board has accumulated $20,929.00 towards roof renovation. Restoration of the roof to historical standards requires specialized work with slate and copper. Two bids have been solicited from contractors qualified to complete this type of work. The lowest bid was from Bayless Roofing & Sheet Metal for $26,755.00. The vault roof has been a source of contention for several years and the roof itself has been covered by tarp for a number of years, in violation of our property maintenance code. As we prepared to close the 2014 books, there was enough appropriation authority in the Community Revitalization Board-up account to make up the difference needed to complete the job. A purchase order was created to encumber the balance needed to complete repairs. This is a long term distraction that can now be completed, allowing us to move on to other projects. The solicited funds for the cemetery vault repair have not been budgeted in 2014 or 2015. Staff is seeking authority to sign the contract with Bayless Roofing & Sheet Metal for $26,755.00 and is seeking supplemental appropriation of $20,929.00 (the local funds solicited by the Board for this project) from account # 100.000.24831 to complete the roof renovations. ALTERNATIVES The alternative would be to not approve the contract and appropriation. The Community Revitalization Purchase Order would be cancelled, the solicited funds would remain unappropriated in the account, and the roof will continue to be tarped and in violation of the property maintenance code. EMERGENCY/NON EMERGENCY Non-emergency

Vivian Moon Members Profile Send Private Message Find Members Posts Add to Buddy List MUSA Council Joined: May 16 2008 Location: Middletown, Ohi Status: Offline Points: 4187	Post Options Post Reply Quote Vivian Moon Report Post Thanks(0) Quote Reply Posted: Dec 26 2014 at 9:58am
	It is not the Pioneer Cemetery...the legal name is Middletown Cemetery and therefore needs to be corrected onl all the above documents. I would like thank Mr. Adkins for giving the Middletown Cemetery the money to complete the repairs to the vault. I'm thrilled that on Memorial Day of 2015 all the families will see this wonderful little building completely restored. I'm sure that all the family members will thank you also.