AGENDA 10-20-2015

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   MIDDLETOWN CITY COUNCIL AGENDA 

TUESDAY, October 20, 2015 

MEETING – 5:30 pm – COUNCIL CHAMBERS – LOWER LEVEL 

1. MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG 

2. ROLL CALL 

3. PRESENTATION- Sister City Proclamation

4. CITIZEN COMMENTS, GUESTS, ORGANIZATIONS’ REPORTS 

5. CITY MANAGER REPORTS 2016 Budget Presentation – Public
Safety 6. CONSENT AGENDA. . . Matters listed under the Consent Agenda are
considered to be routine and will be enacted by one motion and one vote of
consent. There will be no separate discussion of these items. If discussion is
desired, that item will be removed and considered separately. 

(a) Approve City Council Minutes: October 6, 2015 

(b) Receive and File Board & Commission Minutes: Library
Board- April 21, May 19, June 16 & July 21, 2015 Historic Commission- July
23, 2015

(c) Confirm Personnel Appointments: Terry Phipps- Part-time
Bus Driver Joseph Rose- Mechanic 

(d) Receive and File Oath of Office: Timothy Sorrell 

(e) To approve the purchase of a liquid phosphate (Sodium
Hexametaphosphate) for use at the Water Treatment Plant from Bonded Chemicals,
Inc., of Columbus, OH, in the amount of $5.52/gallon for the estimated usage of
7,400 gallons (approximately $40,848). 

(f) To approve the purchase of Ferric Sulfate from Kemira
Water Solutions, Inc., of Lawrence, KS, for use at the Wastewater Treatment
Plant in the amount of $1.32/gal. for the estimated usage of 53,000 gallons
($70,000). 

COUNCIL COMMENTS 

 LEGISLATION

1. Resolution No. R2015-36, a resolution to make adjustments
to appropriations for current expenses and other expenditures of the City of
Middletown, Counties of Butler and Warren, State of Ohio, for the period ending
December 31, 2015 (General Fund) (2nd Reading) 

2. Resolution No. R2015-37, a resolution to make adjustments
to appropriations for current expenses and other expenditures of the City of
Middletown, Counties of Butler and Warren, State of Ohio, for the period ending
December 31, 2015 (UDAG Fund). (2nd Reading)

3. Ordinance No. O2015-53, an ordinance authorizing the City
Manager to enter into a contract with the Ohio Department of Transportation for
the 2016 Urban Paving Program. (2nd Reading)

4. Ordinance No. O2015-54, an ordinance establishing a
procedure for and authorizing an extension of the contract with ABL Management,
Inc. for jail food service. (2nd Reading)
5. Ordinance No. O2015-55, an ordinance dedicating right-of-way and accepting
the dedication of right-of-way. (2nd Reading)

6. Ordinance No. O2015-56, an ordinance establishing a
procedure for and authorizing an addendum to a contract with Environmental
Field Services for environmental work to be performed at former Aeronca
property and declaring an emergency. 

7. Ordinance No. O2015-57, an ordinance authorizing a
collective bargaining agreement with the International Association of
Firefighters, Local #336 for the years January 1, 2015 through December 31,
2017 and declaring an emergency. (No action requested until November 3, 2015) 

8. Ordinance No. O2015-58, an ordinance establishing a
procedure for and authorizing a contract with Polydyne, Inc. for the purchase
of polymer for use at the Waste Water Treatment Plant for the year 2016. (1st Reading)

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Vivian Moon Members Profile Send Private Message Find Members Posts Add to Buddy List MUSA Council Joined: May 16 2008 Location: Middletown, Ohi Status: Offline Points: 4187	Post Options Post Reply Quote Vivian Moon Report Post Thanks(0) Quote Reply Topic: AGENDA 10-20-2015 Posted: Oct 16 2015 at 10:44am
	MIDDLETOWN CITY COUNCIL AGENDA TUESDAY, October 20, 2015 MEETING – 5:30 pm – COUNCIL CHAMBERS – LOWER LEVEL 1. MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL 3. PRESENTATION- Sister City Proclamation 4. CITIZEN COMMENTS, GUESTS, ORGANIZATIONS’ REPORTS 5. CITY MANAGER REPORTS 2016 Budget Presentation – Public Safety 6. CONSENT AGENDA. . . Matters listed under the Consent Agenda are considered to be routine and will be enacted by one motion and one vote of consent. There will be no separate discussion of these items. If discussion is desired, that item will be removed and considered separately. (a) Approve City Council Minutes: October 6, 2015 (b) Receive and File Board & Commission Minutes: Library Board- April 21, May 19, June 16 & July 21, 2015 Historic Commission- July 23, 2015 (c) Confirm Personnel Appointments: Terry Phipps- Part-time Bus Driver Joseph Rose- Mechanic (d) Receive and File Oath of Office: Timothy Sorrell (e) To approve the purchase of a liquid phosphate (Sodium Hexametaphosphate) for use at the Water Treatment Plant from Bonded Chemicals, Inc., of Columbus, OH, in the amount of $5.52/gallon for the estimated usage of 7,400 gallons (approximately $40,848). (f) To approve the purchase of Ferric Sulfate from Kemira Water Solutions, Inc., of Lawrence, KS, for use at the Wastewater Treatment Plant in the amount of $1.32/gal. for the estimated usage of 53,000 gallons ($70,000). COUNCIL COMMENTS LEGISLATION 1. Resolution No. R2015-36, a resolution to make adjustments to appropriations for current expenses and other expenditures of the City of Middletown, Counties of Butler and Warren, State of Ohio, for the period ending December 31, 2015 (General Fund) (2nd Reading) 2. Resolution No. R2015-37, a resolution to make adjustments to appropriations for current expenses and other expenditures of the City of Middletown, Counties of Butler and Warren, State of Ohio, for the period ending December 31, 2015 (UDAG Fund). (2nd Reading) 3. Ordinance No. O2015-53, an ordinance authorizing the City Manager to enter into a contract with the Ohio Department of Transportation for the 2016 Urban Paving Program. (2nd Reading) 4. Ordinance No. O2015-54, an ordinance establishing a procedure for and authorizing an extension of the contract with ABL Management, Inc. for jail food service. (2nd Reading) 5. Ordinance No. O2015-55, an ordinance dedicating right-of-way and accepting the dedication of right-of-way. (2nd Reading) 6. Ordinance No. O2015-56, an ordinance establishing a procedure for and authorizing an addendum to a contract with Environmental Field Services for environmental work to be performed at former Aeronca property and declaring an emergency. 7. Ordinance No. O2015-57, an ordinance authorizing a collective bargaining agreement with the International Association of Firefighters, Local #336 for the years January 1, 2015 through December 31, 2017 and declaring an emergency. (No action requested until November 3, 2015) 8. Ordinance No. O2015-58, an ordinance establishing a procedure for and authorizing a contract with Polydyne, Inc. for the purchase of polymer for use at the Waste Water Treatment Plant for the year 2016. (1st Reading)

Vivian Moon Members Profile Send Private Message Find Members Posts Add to Buddy List MUSA Council Joined: May 16 2008 Location: Middletown, Ohi Status: Offline Points: 4187	Post Options Post Reply Quote Vivian Moon Report Post Thanks(0) Quote Reply Posted: Oct 16 2015 at 11:06am
	LEGISLATION ITEM 6 ORDINANCE NO. O2015-56 AN ORDINANCE ESTABLISHING A PROCEDURE FOR AND AUTHORIZING AN ADDENDUM TO A CONTRACT WITH ENVIRONMENTAL FIELD SERVICES FOR ENVIRONMENTAL WORK TO BE PERFORMED AT THE FORMER AERONCA PROPERTY AND DECLARING AN EMERGENCY. WHEREAS, the City of Middletown entered into a OEPA Voluntary Action Program on the former Aeronca property; and WHEREAS, City Council authorized a contract with Environmental Field Services for installing new monitoring wells and bollards by consent on January 6, 2015; and WHEREAS, during the installation it was determined that additional work was necessary, which included the installation of 18 bollards, 31 feet of well materials and 23 55 gallon drums for disposal of soil cuttings; and WHEREAS, this additional work has created additional costs in completing the project; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Middletown, Butler/Warren Counties, Ohio that: Section 1 The City Manager, without complying with the procedures of Chapter 735 of the Ohio Revised Code is hereby authorized to enter into an addendum to the contract with Environmental Field Services to pay the additional costs of the labor and materials needed to complete the project. Section 2 For said purpose the Director of Finance is hereby authorized and directed to pay a sum not to exceed $2,515.00 from the Wellfield Protection Fund (Fund # 546). Section 3 City Council hereby determines that the procedure to be followed in the award and execution of the aforesaid contract shall consist solely of the procedure set forth in this ordinance and the provisions of Chapter 735 of the Ohio Revised Code shall not be applicable to the award and execution of the aforesaid contract. Section 4 This ordinance is declared to be an emergency measure necessary for the immediate preservation of the public health, safety and general welfare, to wit: to allow the contractor to be promptly paid for the work which has been completed, and shall take effect and be in force from and after its adoption. _____________________________ Lawrence P. Mulligan, Jr., Mayor Adopted:__________________ Attest: _________________________ Clerk of the City Council H:/Law/Leg/2015 Leg/O Environmental Field Services Change Order 1.doc S T A F F R E P O R T For Business Meeting of October 20th, 2015 DATE: October 7, 2015 TO: Douglas Adkins, City Manager FROM: Scott Tadych, Public Works and Utilities Director Prepared by: Scott Belcher, Treatment Plant Manager PURPOSE To modify the contract with Environmental Field Services, Inc. for additional work performed during installation of the new monitoring wells and bollards. BACKGROUND and FINDINGS Environmental Field Services, Inc. (EFS) was awarded a contract in the amount of $56,184 by Consent Agenda at the January 6th, 2015 City Council Meeting to install 20 new monitoring wells that are needed as part of the OEPA Voluntary Action Program for the former Aeronca property now owned by the City of Middletown. It was determined during installation that 18 additional bollards were needed to protect the monitoring wells. Also, 31 feet of additional well materials were necessary during installation and 23 additional 55 gallon drums were needed for proper disposal of soil cuttings. All additional work was performed at unit prices in the original bid. ALTERNATIVES N/A FINANCIAL IMPACT The cost of the additional work totals $2,515.00. Funds are available and appropriated in the Wellfield Protection (546.990.52480). EMERGANCY/NON-EMERGENCY Emergency legislation is requested to pay the contractor immediately for work already performed.

Vivian Moon Members Profile Send Private Message Find Members Posts Add to Buddy List MUSA Council Joined: May 16 2008 Location: Middletown, Ohi Status: Offline Points: 4187	Post Options Post Reply Quote Vivian Moon Report Post Thanks(0) Quote Reply Posted: Oct 16 2015 at 11:36am
	Why are we still paying for the EPA clean up of this property? When is City Hall going to start cleaning up the Hydraulic Canal with the $250,000 in funds that Miss Judy promised several years ago?

Perplexed Members Profile Send Private Message Find Members Posts Add to Buddy List MUSA Citizen Joined: Apr 22 2009 Status: Offline Points: 315	Post Options Post Reply Quote Perplexed Report Post Thanks(0) Quote Reply Posted: Oct 16 2015 at 1:59pm
	Well, Miss Judy sure made multiple promises, didn't she? How about the promise made to Gary Barge, etc. in addressing the problems with the Hydraulic Canal? This is yet another classic case of bureaucratic pontification that resulted in so few real accomplishments. The One Donham Abbey re-branding campaign should have stated, "Middletown, a proud past and a future of hollow promises."

Vivian Moon Members Profile Send Private Message Find Members Posts Add to Buddy List MUSA Council Joined: May 16 2008 Location: Middletown, Ohi Status: Offline Points: 4187	Post Options Post Reply Quote Vivian Moon Report Post Thanks(0) Quote Reply Posted: Oct 16 2015 at 2:07pm
	Perplexed It is time for City Hall and Council to start taking action on the other problem areas of the city other than THEIR DOWNTOWN DREAM and stop kicking all these cans down the road.

acclaro Members Profile Send Private Message Find Members Posts Add to Buddy List Prominent MUSA Citizen Joined: Jul 01 2009 Status: Offline Points: 1878	Post Options Post Reply Quote acclaro Report Post Thanks(0) Quote Reply Posted: Oct 16 2015 at 2:12pm
	For the life of me, how can the city throw out the rhetoric about downtown revitalization and attracting upper mobility professionals downtown, around a future microbrewery, and upscale restaurants, when it is fact AKS still is a major pollutant in spite of scrubbers and technological advances, and stagnant water has sat for many years, within the very perimeter of the downtown area in its most upscale streets. Isn't it quite ironic The Canal House restaurant is named after a canal that within a short distance, is filled with pollution ridden, stagnant water. Occasionally, speechless. Walk outside Buck;s restaurant, and you'll find homeless individuals, prostitutes, and unsavory folks just a block from BV, Murphy's Landing, and the Canal House. What bizarre contradictions.
	'An appeaser is one who feeds a crocodile, hoping it will eat him last.' - Winston Churchill

Perplexed Members Profile Send Private Message Find Members Posts Add to Buddy List MUSA Citizen Joined: Apr 22 2009 Status: Offline Points: 315	Post Options Post Reply Quote Perplexed Report Post Thanks(0) Quote Reply Posted: Oct 17 2015 at 11:46pm
	Acclaro and Miss Vivian, so many of Middletown's decision makers reside in "The Twilight Zone" when it comes municipal government policy and plan development, cost-effective fiscal management, and so much else. The current leaders enable and ensure "Hollow Promises for the Future."